Administrator – PE Faculty and General Office

Responsibilities

Responsible for providing administrative support to a specific faculty, team, office or school.

To provide support within the PE Faculty, including:

• Administration for in school and external sports events, extra curricular activity programs and inter house competitions, including venue bookings, student sign up, results communication, etc.
• Administration assistance for faculty staff
• Coordinating student registrations for and liaising with the Hong Kong School Sports Federation
• Arranging sporting fixtures and preparing sports kits
• Assisting with logistics relating to travel arrangements for students
• Liaising with teachers, parents, students and school departments
• Assisting with the ordering and procurement processes
• Liaising with third party service providers to secure documentation and finalise agreements

To provide support to other areas within the school, including:

• Administration support to the General Office
• To perform other duties and assumes accountabilities as apparent or as delegated, including mutually agreed upon objectives.

Requirements

• Proficiency in MS Word, Excel and Other Microsoft Applications.
• Ability to follow established standards and adhere to policy
• Fluency in oral and written English, Cantonese (desirable)
• Applies competent administration skills
• Excellent interpersonal / communication skills
• Excellent organisational skills
• Self-initiative and can work independently and under pressure
• Capable of taking up assignments independently
• Reliability; initiative and follow up
• Problem solving skills; flexibility to respond to changing situation
• Project management ability

• Highly flexible and pro-active to handle different tasks
• High initiative and good team player
• Continuous improvement mindset
• Strong customer service
• Negotiation skills / working with difficult people / customers
• Strong collaboration and organisation in working effectively and co-cooperatively with internal and external parties
• Results oriented
• Planning and organising work
• Accuracy and attention to detail
• Ability to work under pressure
• Working with children

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 15 Aug 2019