7 Aug 2019

Administrator – General Office

Responsibilities

Responsible for providing administrative support to Vice Principals and the General Office

 

To provide support such as:

– Providing administrative support for the Vice Principals and General Office

– Liaising with teachers, parents, students and school departments

– Handling customer inquiries and complaints, reporting to management if necessary

– Facilitating the attendance and absence management of students

– Facilitating the sign in process and distribution of resources to external teachers

– Preparing student and teacher materials

– Supporting all school activities and events as and when required

– Assisting with the ordering and procurement processes

– Maintaining accurate records of requisition and sales of items sold through the General Office

– Receiving and recording payments for school activities, stationery, textbooks, etc.

– Facilitating room booking requests for staff and students

– Assisting with logistics relating to travel arrangements for students

– Liaising with third party service providers to secure documentation and finalise agreements

– Providing backup / cover for banking, postage and reception

– Providing backup / cover for the community library and student library

– Answering and directing phone calls

– General collegiate support

– Other duties as directed by the Office Manager

 

Requirements

Abilities (required):

– Proficiency in MS Word, Excel and Other Microsoft Applications.

– Ability to follow established standards and adhere to policy

– Fluency in oral, written English, Cantonese (desirable)

– Applies competent office administration skills

– Excellent interpersonal / communication skills

– Excellent organisational skills

– Self-initiative and can work independently and under pressure

– Capable of taking up assignments independently

– Reliability; initiative and follow up

– Problem solving skills; flexibility to respond to changing situation

– Project management ability

 

Knowledge (desirable):

– Applies good understanding of school’s or department’s major functions, work methods and procedures and their interrelation with other department’s responsibilities and activities

– Applies basic knowledge of ESF’s organisation and familiarity with key personnel

– Customer service

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 15 Aug 2019

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