7 May 2019

Administrator for PE Faculty

Responsibilities

To be responsible for providing administrative/clerical support to a specific department, teams, office or school.

Specific Involvement will include:
Arranging fixtures,
Communication of events to all parties,
Promote sports events,
Create alumni links,
Administration & preparation of school sports kit,
HKSSF administration (not including cards),
Activity program administration including student sign up, attendance facilities and buses
Administer Sporting hall of fame
Publicise results
Administration for inter house competitions
All bus administration for activities & Sporting events
Communication with opposition
Facility Booking for sports matches
Administration for sports coaches
Administration of healthy schools program

Other Accountabilities Include:
To Maintain files or folders in good order
To provide secretarial/administrative support to non-executive employees or groups in the organization
To use business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas and so on
To receive, screen and direct incoming calls, visitors, mail and e-mail
To maintain files, records, calendars and diaries
To arrange business travel, coordinate meeting arrangements, and/or track expenses
To provide detailed appropriate support to including parent contact, letters, invoicing, filing etc.
To assist with sports events hosted at the school
To perform other duties and assumes accountabilities as apparent or as delegated, including mutually agreed upon objectives

Requirements

Abilities

Proficiency in MS Word, Excel and Other Microsoft Applications
Ability to follow established standards
Fluent in oral, written English, Knowledge in Cantonese is desirable
Applies competent office administration skills
Excellent interpersonal skills
Excellent organizational skills
Effective communication with teachers, parents and students
Capable of working to organizational policies specifically to Procurement policy, Confidentiality and Data Privacy Policy

Knowledge
Highly computer literate
Basic accounting knowledge
Good collaboration and teamwork
Good communication (with all stakeholders)
Result orientation
Planning and organizing work
Customer service
Working with children
Proactive
Able to work independently and under pressure

Deadline of application : May 15th 2019
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

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