Administrator

To be responsible for providing administrative/clerical support to a specific department, teams, office or school.

Main Accountabilities

• To provide administrative support for the relevant departments such as:
• To Maintain files or folders in good order
• To provide secretarial/administrative support to nonexecutive employees or groups in the

organization

• To use business software applications (e.g. word processing, presentation and

spreadsheet) to prepare correspondence, reports, presentations, agendas and so long

• To receive, screen and direct incoming calls, visitors, mail and e-mail
• To maintain files, records, calendars and diaries
• To arrange business travel, coordinate meeting arrangements, and/or track expenses
• To provide detailed appropriate support to pastoral teams/4 areas of the

curriculum/school as negotiated including parent contact, letters, invoicing, filing etc.

• To assist with events hosted at the school
• Second to the Functional Line Manager in responsibility in her absence
• To perform other duties and assumes accountabilities as apparent or as delegated, including mutually agreed upon objectives

Requirements

Abilities

• Proficiency in MS Word, Excel and Other Microsoft Applications
• Ability to follow established standards
• Fluent in oral, written English, Knowledge in Cantonese is desirable
• Applies competent office administration skills
• Excellent interpersonal skills
• Excellent organizational skills
• Effective communication with teachers, parents and students
• Capable of working to organizational policies specifically to Procurement policy,

Confidentiality and Data Privacy Policy

• Good collaboration and teamwork
• Good communication (with all stakeholders)
• Proactive
• Self-initiative
• Able to work independently and under pressure

Knowledge

• Highly computer literate
• Basic accounting knowledge

Closing Date: 12 Jan 2020