5 Jun 2019

Administrator – PE Faculty


To be responsible for providing administrative/clerical support to a specific department, teams, office or school.


Specific Involvement will include:

Arranging fixtures,

Communication of events to all parties,

Promote sports events,

Create alumni links,

Administration & preparation of school sports kit,

HKSSF administration (not including cards),

Activity program administration including student sign up, attendance facilities and buses

Administer Sporting hall of fame

Publicise results

Administration for inter house competitions

All bus administration for activities & Sporting events

Communication with opposition

Facility Booking for sports matches

Administration for sports coaches

Administration of healthy schools program


Other Accountabilities Include:

To Maintain files or folders in good order

To provide secretarial/administrative support to non-executive employees or groups in the organization

To use business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas and so on

To receive, screen and direct incoming calls, visitors, mail and e-mail

To maintain files, records, calendars and diaries

To arrange business travel, coordinate meeting arrangements, and/or track expenses

To provide detailed appropriate support to including parent contact, letters, invoicing, filing etc.

To assist with sports events hosted at the school

To perform other duties and assumes accountabilities as apparent or as delegated, including mutually agreed upon objectives




Proficiency in MS Word, Excel and Other Microsoft Applications

Ability to follow established standards

Fluent in oral, written English, Knowledge in Cantonese is desirable

Applies competent office administration skills

Excellent interpersonal skills

Excellent organizational skills

Effective communication with teachers, parents and students

Capable of working to organizational policies specifically to Procurement policy, Confidentiality and Data Privacy Policy



Highly computer literate

Basic accounting knowledge

Good collaboration and teamwork

Good communication (with all stakeholders)

Result orientation

Planning and organizing work

Customer service

Working with children


Able to work independently and under pressure


Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 14 Jun 2019